Fordham University            The Jesuit University of New York  

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Reappointment, Tenure & Promotion Guidelines


The supplements policies and procedures in the University Statutes, in particular §4-05.01-02. 
Any deviation must be pre-approved by the Dean of Faculty.

The chair must observe the statutes (found at resources/administrative_offic/legal_counsel/university_statutes/index.asp) on memberships of personnel committees and follow the timing shown on the Schedule of Tenure-Track and Tenured Personnel Decisions, found on the last page. The Arts & Sciences Faculty website: has an electronic version of all forms and a checklist of required materials for each type of decision, in the Faculty Resources section.


The faculty member supplies the Department Chair with:

  • a completed, signed paper application            
  • a current c.v.
  • notification when appropriate that s/he is requesting a member of an Interdisciplinary Program to be part of the Personnel Committee
  • documentation of teaching (including student and peer-reviewed evaluations), research and service upon which the decision will be made.

The application can be generated from the Faculty Activity Report system:

  • Select the tab for for RAPID REPORTSat the bottom of the Manage Your Activities screen. 
  • enter a date range (perhaps 2008-present)  
  • make sure Microsoft Word is in the File Format box
  • choose the appropriate form – either the Reappointment Application or the Tenure and Promotion Application – from the list. 
  • click on Run Report
  • the application form will be pre-filled with courses and as much information from the period selected as was previously entered into the Faculty Activity report system by the applicant
  • the applicant may also select and print the Interdisciplinary Program Committee Selection Form, if appropriate. 
  • Each form will be presented as a Word document that can be edited, saved and printed; the application must be signed after printing and the applicant is asked to use blue ink when signing.   


  • Department Norms:  for reappointment and tenure these are the norms from the hire year; for promotion they are the prior year's norms (e.g for promotion paperwork submitted to the chair by October 15, 2013 the department will use their norms filed with the Faculty Senate in October 2011)(Senate website is at
  • any outside letters solicited for this decision
  • any documentation of teaching not already provided by the applicant 


  • As soon after the Personnel Committee meeting as possible, but within one week, the attendees are required by statute to send their individual recommendations to the Dean of Arts & Sciences Faculty in print form with an original signature (preferably using blue ink).
  • The Chair of the Personnel Committee  writes up the report, makes it available for review by all participants, has everyone sign the report, preferably in blue ink and sends it to the  Dean of A&S Faculty within the deadline shown on the Schedule of Tenure-Track and Tenured Personnel Decisions.


  • Candidate materials for both tenure and promotion must be provided to the Department Chair by January 15th
  • The candidate needs to fill out and sign two applications – one for tenure and one for promotion
  • The Personnel Committee meeting to evaluate the candidate’s application for tenure must take place first, and follow the timetable for tenure decisions in the Schedule of Tenure-Track and Tenured Personnel Decisions
  • The meeting for a decision on the candidate’s application for promotion must take place after the tenure decision and is contingent on a positive tenure decision
  •  If the promotion decision meeting is held before May 15th, the Chair will convene the meeting, have the faculty send their recommendations to the Dean of Faculty within one week of the meeting, prepare the Committee report, obtain attendees signatures indicating concurrence with the report and send it on to the Dean of Faculty along with all supporting materials in the usual manner. If the tenure decision announced on May 15th is positive, the Deans will consider the promotion materials and send their recommendations on to the Provost by June 1st; if the tenure decision is negative, the meeting on promotion will be considered to never have occurred.
  • unlike other personnel decisions, there is no deadline in the University Statutes for the anouncement of the results of the promotion-after-tenure process to the candidates, the Department Chairs or the Deans


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